3.3.2 Appraisal, destruction and scheduling information Purpose: To provide information on any appraisal, destruction and scheduling action. Rules: Record appraisal, destruction and scheduling actions taken on or planned for the unit of description, especially if they may affect the interpretation of the material. Where appropriate, record the authority for the action. 3.4.3 Language/scripts of material Purpose: To identify the language(s), script(s) and symbol systems employed in the unit of description. Rule: Record the language(s) and/or script(s) of the materials comprising the unit of description. Note any distinctive alphabets, scripts, symbol systems or abbreviations employed. 3.2.3 Archival history Purpose: To provide information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. Rules: Record the successive transfers of ownership, responsibility and/or custody of the unit of description and indicate those actions, such as history of the arrangement, production of contemporary finding aids, re-use of the records for other purposes or software migrations, that have contributed to its present structure and arrangement. Give the dates of these actions, insofar as they can be ascertained. If the archival history is unknown, record that information. Optionally, when the unit of description is acquired directly from the creator, do not record an archival history but rather, record this information as the Immediate source of acquisition. (See 3.2.4) 3.4.1 Conditions governing access Purpose: To provide information on the legal status or other regulations that restrict or affect access to the unit of description. Rule: ISAD(G) General International Standard Archival Description, Second Edition. 27 Specify the law or legal status, contract, regulation or policy that affects access to the unit of description. Indicate the extent of the period of closure and the date at which the material will open when appropriate. 3.5.4 Publication note Purpose: To identify any publications that are about or are based on the use, study, or analysis of the unit of description. Rule: Record a citation to, and/or information about a publication that is about or based on the use, study, or analysis of the unit of description. Include references to published facsimiles or transcriptions. 3.3.1 Scope and content Purpose: To enable users to judge the potential relevance of the unit of description. Rule: Give a summary of the scope (such as, time periods, geography) and content, (such as documentary forms, subject matter, administrative processes) of the unit of description, appropriate to the level of description. 3.4.4 Physical characteristics and technical requirements Purpose: To provide information about any important physical characteristics or technical requirements that affect use of the unit of description. Rule: Indicate any important physical conditions, such as preservation requirements, that affect the use of the unit of description. Note any software and/or hardware required to access the unit of description. 3.3.1 Scope and content Purpose: To enable users to judge the potential relevance of the unit of description. Rule: Give a summary of the scope (such as, time periods, geography) and content, (such as documentary forms, subject matter, administrative processes) of the unit of description, appropriate to the level of description. I2: The purpose of an archival description is to identify and explain the context and content of archival material in order to promote its accessibility. 3.4.1 Conditions governing access Purpose: To provide information on the legal status or other regulations that restrict or affect access to the unit of description. Rule: ISAD(G) General International Standard Archival Description, Second Edition. 27 Specify the law or legal status, contract, regulation or policy that affects access to the unit of description. Indicate the extent of the period of closure and the date at which the material will open when appropriate. 3.4.3 Language/scripts of material Purpose: To identify the language(s), script(s) and symbol systems employed in the unit of description. Rule: Record the language(s) and/or script(s) of the materials comprising the unit of description. Note any distinctive alphabets, scripts, symbol systems or abbreviations employed. 3.4.2 Conditions governing reproduction Purpose: To identify any restrictions on reproduction of the unit of description. Rule: Give information about conditions, such as copyright, governing the reproduction of the unit of description after access has been provided. If the existence of such conditions is unknown, record this. If there are no conditions, no statement is necessary. 3.1.5 Extent and medium of the unit of description (quantity, bulk, or size) Purpose: To identify and describe a. the physical or logical extent and b. the medium of the unit of description. Rules: Record the extent of the unit of description by giving the number of physical or logical units in arabic numerals and the unit of measurement. Give the specific medium (media) of the unit of description. 3.1.1 Reference code(s) A specific local reference code, control number, or other unique identifier to identify uniquely the unit of description and to provide a link to the description that represents it. 3.3.2 Appraisal, destruction and scheduling information Purpose: To provide information on any appraisal, destruction and scheduling action. Rules: Record appraisal, destruction and scheduling actions taken on or planned for the unit of description, especially if they may affect the interpretation of the material. Where appropriate, record the authority for the action. 3.2.3 Archival history Purpose: To provide information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. Rules: Record the successive transfers of ownership, responsibility and/or custody of the unit of description and indicate those actions, such as history of the arrangement, production of contemporary finding aids, re-use of the records for other purposes or software migrations, that have contributed to its present structure and arrangement. Give the dates of these actions, insofar as they can be ascertained. If the archival history is unknown, record that information. Optionally, when the unit of description is acquired directly from the creator, do not record an archival history but rather, record this information as the Immediate source of acquisition. (See 3.2.4) 3.4.1 Conditions governing access Purpose: To provide information on the legal status or other regulations that restrict or affect access to the unit of description. Rule: ISAD(G) General International Standard Archival Description, Second Edition. 27 Specify the law or legal status, contract, regulation or policy that affects access to the unit of description. Indicate the extent of the period of closure and the date at which the material will open when appropriate. 3.1.5 Extent and medium of the unit of description (quantity, bulk, or size) Purpose: To identify and describe a. the physical or logical extent and b. the medium of the unit of description. Rules: Record the extent of the unit of description by giving the number of physical or logical units in arabic numerals and the unit of measurement. Give the specific medium (media) of the unit of description. -------------------------------------------------------------------- 3.4.4 Physical characteristics and technical requirements Purpose: To provide information about any important physical characteristics or technical requirements that affect use of the unit of description. Rule: Indicate any important physical conditions, such as preservation requirements, that affect the use of the unit of description. Note any software and/or hardware required to access the unit of description. 3.3.1 Scope and content Purpose: To enable users to judge the potential relevance of the unit of description. Rule: Give a summary of the scope (such as, time periods, geography) and content, (such as documentary forms, subject matter, administrative processes) of the unit of description, appropriate to the level of description. 3.3.1 Scope and content Purpose: To enable users to judge the potential relevance of the unit of description. Rule: Give a summary of the scope (such as, time periods, geography) and content, (such as documentary forms, subject matter, administrative processes) of the unit of description, appropriate to the level of description. Sub-series File Item 3.4.3 Language/scripts of material Purpose: To identify the language(s), script(s) and symbol systems employed in the unit of description. Rule: Record the language(s) and/or script(s) of the materials comprising the unit of description. Note any distinctive alphabets, scripts, symbol systems or abbreviations employed. 3.3.2 Appraisal, destruction and scheduling information Purpose: To provide information on any appraisal, destruction and scheduling action. Rules: Record appraisal, destruction and scheduling actions taken on or planned for the unit of description, especially if they may affect the interpretation of the material. Where appropriate, record the authority for the action. 3.3.3 Accruals Purpose: To inform the user of foreseen additions to the unit of description. Rule: Indicate if accruals are expected. Where appropriate, give an estimate of their quantity and frequency. 3.4.4 Physical characteristics and technical requirements Purpose: To provide information about any important physical characteristics or technical requirements that affect use of the unit of description. Rule: Indicate any important physical conditions, such as preservation requirements, that affect the use of the unit of description. Note any software and/or hardware required to access the unit of description. 3.7.1 Archivist's Note 3.7.2 Rules or Conventions 3.7.3 Date(s) of descriptions 3.2.3 Archival history Purpose: To provide information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. Rules: Record the successive transfers of ownership, responsibility and/or custody of the unit of description and indicate those actions, such as history of the arrangement, production of contemporary finding aids, re-use of the records for other purposes or software migrations, that have contributed to its present structure and arrangement. Give the dates of these actions, insofar as they can be ascertained. If the archival history is unknown, record that information. Optionally, when the unit of description is acquired directly from the creator, do not record an archival history but rather, record this information as the Immediate source of acquisition. (See 3.2.4) 3.2.3 Archival history Purpose: To provide information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. Rules: Record the successive transfers of ownership, responsibility and/or custody of the unit of description and indicate those actions, such as history of the arrangement, production of contemporary finding aids, re-use of the records for other purposes or software migrations, that have contributed to its present structure and arrangement. Give the dates of these actions, insofar as they can be ascertained. If the archival history is unknown, record that information. Optionally, when the unit of description is acquired directly from the creator, do not record an archival history but rather, record this information as the Immediate source of acquisition. (See 3.2.4) 3.4.1 Conditions governing access Purpose: To provide information on the legal status or other regulations that restrict or affect access to the unit of description. Rule: ISAD(G) General International Standard Archival Description, Second Edition. 27 Specify the law or legal status, contract, regulation or policy that affects access to the unit of description. Indicate the extent of the period of closure and the date at which the material will open when appropriate. 3.3.2 Appraisal, destruction and scheduling information Purpose: To provide information on any appraisal, destruction and scheduling action. Rules: Record appraisal, destruction and scheduling actions taken on or planned for the unit of description, especially if they may affect the interpretation of the material. Where appropriate, record the authority for the action. 3.4.1 Conditions governing access Purpose: To provide information on the legal status or other regulations that restrict or affect access to the unit of description. Rule: ISAD(G) General International Standard Archival Description, Second Edition. 27 Specify the law or legal status, contract, regulation or policy that affects access to the unit of description. Indicate the extent of the period of closure and the date at which the material will open when appropriate. 3.3.1 Scope and content Purpose: To enable users to judge the potential relevance of the unit of description. Rule: Give a summary of the scope (such as, time periods, geography) and content, (such as documentary forms, subject matter, administrative processes) of the unit of description, appropriate to the level of description. ISAAR item 2: To describe the corporate body, person, or family named in the authority entry. 3.2.1 Name of creator(s) Purpose: To identify the creator (or creators) of the unit of description. Rule: Record the name of the organization(s) or the individual(s) responsible for the creation, accumulation and maintenance of the records in the unit of description. The name should given in the standardized form as prescribed by international or national conventions in accordance with the principles of ISAAR(CPF). 3.2.1 Name of creator(s) Purpose: To identify the creator (or creators) of the unit of description. Rule: Record the name of the organization(s) or the individual(s) responsible for the creation, accumulation and maintenance of the records in the unit of description. The name should given in the standardized form as prescribed by international or national conventions in accordance with the principles of ISAAR(CPF). 3.4.2 Conditions governing reproduction Purpose: To identify any restrictions on reproduction of the unit of description. Rule: Give information about conditions, such as copyright, governing the reproduction of the unit of description after access has been provided. If the existence of such conditions is unknown, record this. If there are no conditions, no statement is necessary. 3.5.2 Existence and location of copies Purpose: To indicate the existence, location and availability of copies of the unit of description. Rule: If the copy of the unit of description is available (either in the institution or elsewhere) record its location, together with any significant control numbers. 3.3.1 Scope and content Purpose: To enable users to judge the potential relevance of the unit of description. Rule: Give a summary of the scope (such as, time periods, geography) and content, (such as documentary forms, subject matter, administrative processes) of the unit of description, appropriate to the level of description. Part of 3.1. Reference Code Purpose: To identify uniquely the unit of description and to provide a link to the description that represents it. Rule: Record, as necessary for unique identification, the following elements: — the country code in accordance with the latest version of ISO 3166 Codes for the representation of names of countries; — the repository code in accordance with the national repository code standard or other unique location identifier; — a specific local reference code, control number, or other unique identifier. 3.2.1 Name of creator(s) Purpose: To identify the creator (or creators) of the unit of description. Rule: Record the name of the organization(s) or the individual(s) responsible for the creation, accumulation and maintenance of the records in the unit of description. The name should given in the standardized form as prescribed by international or national conventions in accordance with the principles of ISAAR(CPF). 3.3.3 Accruals Purpose: To inform the user of foreseen additions to the unit of description. Rule: Indicate if accruals are expected. Where appropriate, give an estimate of their quantity and frequency. 3.5.3 Related units of description Purpose: To identify related units of description. Rule: Record information about units of description in the same repository or elsewhere that are related by provenance or other association(s). Use appropriate introductory wording and explain the nature of the relationship . If the related unit of description is a finding aid, use the finding aids element of description (3.4.5) to make the reference to it. 3.2.1 Name of creator(s) Purpose: To identify the creator (or creators) of the unit of description. Rule: Record the name of the organization(s) or the individual(s) responsible for the creation, accumulation and maintenance of the records in the unit of description. The name should given in the standardized form as prescribed by international or national conventions in accordance with the principles of ISAAR(CPF). 3.5.1 Existence and location of originals Purpose: To indicate the existence, location, availability and/or destruction of originals where the unit of description consists of copies. Rule: If the original of the unit of description is available (either in the institution or elsewhere) record its location, together with any significant control numbers. If the originals no longer exist, or their location is unknown, give that information. 3.4.4 Physical characteristics and technical requirements Purpose: To provide information about any important physical characteristics or technical requirements that affect use of the unit of description. Rule: Indicate any important physical conditions, such as preservation requirements, that affect the use of the unit of description. Note any software and/or hardware required to access the unit of description. 3.5.4 Publication note Purpose: To identify any publications that are about or are based on the use, study, or analysis of the unit of description. Rule: Record a citation to, and/or information about a publication that is about or based on the use, study, or analysis of the unit of description. Include references to published facsimiles or transcriptions. Part of 3.1. Reference Code Purpose: To identify uniquely the unit of description and to provide a link to the description that represents it. Rule: Record, as necessary for unique identification, the following elements: — the country code in accordance with the latest version of ISO 3166 Codes for the representation of names of countries; — the repository code in accordance with the national repository code standard or other unique location identifier; — a specific local reference code, control number, or other unique identifier. 3.4.1 Conditions governing access Purpose: To provide information on the legal status or other regulations that restrict or affect access to the unit of description. Rule: ISAD(G) General International Standard Archival Description, Second Edition. 27 Specify the law or legal status, contract, regulation or policy that affects access to the unit of description. Indicate the extent of the period of closure and the date at which the material will open when appropriate. Date of creation 3.3.4 System of arrangement Purpose: To provide information on the internal structure, the order and/or the system of classification of the unit of description. Rule: 26 Specify the internal structure, order and/or the system of classification of the unit of description. Note how these have been treated by the archivist. For electronic records, record or reference information on system design. 3.6.1 Note Purpose: To provide information that cannot be accommodated in any of the other areas. Rule: Record specialized or other important information not accommodated by any of the defined elements of description. 3.5.2 Existence and location of copies Purpose: To indicate the existence, location and availability of copies of the unit of description. Rule: If the copy of the unit of description is available (either in the institution or elsewhere) record its location, together with any significant control numbers. 3.1.3.Date(s) Purpose: To identify and record the date(s) of the unit of description. Rules: Record at least one of the following types of dates for the unit of description, as appropriate to the materials and the level of description. Date(s) when records were accumulated in the transaction of business or the conduct of affairs; Date(s) when documents were created. This includes the dates of copies, editions, or versions of, attachments to, or originals of items generated prior to their accumulation as records. Identify the type of date(s) given. Other dates may be supplied and identified in accordance with national conventions. Record as a single date or a range of dates as appropriate. A range of dates should always be inclusive unless the unit of description is a record-keeping system (or part thereof) in active use. 3.3.3 Accruals Purpose: To inform the user of foreseen additions to the unit of description. Rule: Indicate if accruals are expected. Where appropriate, give an estimate of their quantity and frequency. 3.5.1 Existence and location of originals Purpose: To indicate the existence, location, availability and/or destruction of originals where the unit of description consists of copies. Rule: If the original of the unit of description is available (either in the institution or elsewhere) record its location, together with any significant control numbers. If the originals no longer exist, or their location is unknown, give that information. 3.4.5 Finding aids Purpose: To identify any finding aids to the unit of description. Rule: Give information about any finding aids that the repository or records creator may have that provide information relating to the context and contents of the unit of description. If appropriate, include information on where to obtain a copy. Materiali di studio sulla politica estera italiana durante la prima guerra mondiale: documenti diplomatici dall' archivio di Carlo a Prato (File) Italy, Istituto Storico della Resistenza in Toscana Note: Supplied title 3.3.3 Accruals Purpose: To inform the user of foreseen additions to the unit of description. Rule: Indicate if accruals are expected. Where appropriate, give an estimate of their quantity and frequency. Purpose: To name the unit of description. Provides either a formal title or a concise supplied title in accordance with the rules of multilevel description and national conventions. Date of accummulation 3.4.1 Conditions governing access Purpose: To provide information on the legal status or other regulations that restrict or affect access to the unit of description. Rule: ISAD(G) General International Standard Archival Description, Second Edition. 27 Specify the law or legal status, contract, regulation or policy that affects access to the unit of description. Indicate the extent of the period of closure and the date at which the material will open when appropriate. “Affari risoluti” (Series) Italy, Archivio di Stato di Firenze Note: Formal title 3.3.4 System of arrangement Purpose: To provide information on the internal structure, the order and/or the system of classification of the unit of description. Rule: 26 Specify the internal structure, order and/or the system of classification of the unit of description. Note how these have been treated by the archivist. For electronic records, record or reference information on system design. Part of 3.1. Reference Code Purpose: To identify uniquely the unit of description and to provide a link to the description that represents it. Rule: Record, as necessary for unique identification, the following elements: — the country code in accordance with the latest version of ISO 3166 Codes for the representation of names of countries; — the repository code in accordance with the national repository code standard or other unique location identifier; — a specific local reference code, control number, or other unique identifier. 3.7.1 Archivist's Note 3.7.2 Rules or Conventions 3.7.3 Date(s) of descriptions 3.3.4 System of arrangement Purpose: To provide information on the internal structure, the order and/or the system of classification of the unit of description. Rule: 26 Specify the internal structure, order and/or the system of classification of the unit of description. Note how these have been treated by the archivist. For electronic records, record or reference information on system design. 3.4.1 Conditions governing access Purpose: To provide information on the legal status or other regulations that restrict or affect access to the unit of description. Rule: ISAD(G) General International Standard Archival Description, Second Edition. 27 Specify the law or legal status, contract, regulation or policy that affects access to the unit of description. Indicate the extent of the period of closure and the date at which the material will open when appropriate. 3.2.3 Archival history Purpose: To provide information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. Rules: Record the successive transfers of ownership, responsibility and/or custody of the unit of description and indicate those actions, such as history of the arrangement, production of contemporary finding aids, re-use of the records for other purposes or software migrations, that have contributed to its present structure and arrangement. Give the dates of these actions, insofar as they can be ascertained. If the archival history is unknown, record that information. Optionally, when the unit of description is acquired directly from the creator, do not record an archival history but rather, record this information as the Immediate source of acquisition. (See 3.2.4) 3.2.3 Archival history Purpose: To provide information on the history of the unit of description that is significant for its authenticity, integrity and interpretation. Rules: Record the successive transfers of ownership, responsibility and/or custody of the unit of description and indicate those actions, such as history of the arrangement, production of contemporary finding aids, re-use of the records for other purposes or software migrations, that have contributed to its present structure and arrangement. Give the dates of these actions, insofar as they can be ascertained. If the archival history is unknown, record that information. Optionally, when the unit of description is acquired directly from the creator, do not record an archival history but rather, record this information as the Immediate source of acquisition. (See 3.2.4) 2 5 folders and 2 audio cassettes (Fonds) U.S., Minnesota Historical Society 5 folders and 2 audio cassettes (Fonds) U.S., Minnesota Historical Society 5 Example pag. 17 5 folders and 2 audio cassettes (Fonds) U.S., Minnesota Historical Society US CA ES